Loan Administrator I, II, III - First Western Bank & Trust
Job Title: Loan Administrator I, II, III
Classification: Non-Exempt
Department: Loan Administration
Status: Full-time
Reports To: Loan Administration Manager & On-site Manager
Original: November 1, 2020
Position Overview
Provides administrative support to the lending team through customer service, preparing forms and documents, maintaining loan files, and processing a variety of deposit and loan-related transactions. Responsible for loan servicing, on-going customer service, billing, payment processing and General Ledger accounts within an environment of high work volumes and established deadlines. Independently handles production tasks requiring knowledge of lending documents, policies and procedures.
This position description applies to three levels assigned on a variety of factors including, but not limited to: scope and complexity of responsibility, experience, and expertise.
Essential Duties and Responsibilities
• Obtain information related to the commercial and ag loan origination process including: ordering appraisals, environmental reports, credit reports, customer identification verifications, Uniform Commercial Code (UCC) searches, business entities searches, insurance information, flood certificates and various other items
• Prepare, type and process materials required for loan closing, statements, checks, escrow letters, journals, etc.
• Order preliminary title policies, attorney preliminary title opinions and update abstracts for loan commitments and review with loan officer
• Prepare commercial and agricultural loan documents including but not limited to notes, security agreements and guarantees according to processing guidelines
• Complete UCC filings, continuations and terminations
• Obtain customer signatures on appropriate loan documents
• Assist with preparation of Regulation Z, settlement statements and loan statistic sheets
• Issue checks for loan payouts and process lien waivers
• Process advances and loan payments
• Provide customers loan and repayment schedules as requested
• Maintain loan file documentation, type comments, and enter loan data in computer system
• Prepares and submits loan documentation order packages
• Assists the loan officer with the loan closing process as needed; may review loan documents, make customer copies, and may facilitate signing of loan documents
• Completes the post-closing processes for the loan such as requesting boarding, funding the loan and disbursing fees, paying loan invoices, updating the loan file, ensuring second HMDA review occurs, lien perfection, setting loan ticklers, and ordering final loan related searches and reviews
• Completes loan servicing tasks such as filing documentation, maintaining the loan files, working tickler reports, continuing lien filings, processing servicing requests, processing participant bank payments, completing necessary reporting, and process paid loans
• Supports lender(s) in all aspects of a business customer relationship; promptly and professionally greets customers; resolves customer and loan officer inquires efficiently
• Index scanned loan documents per policy guidelines and verify accuracy of loan application and closing documents
• Sort participating bank correspondence and file documentation as necessary
• Track expired loan reviews and update files annually to bring required documentation current
• Track documents including hazard insurance, flood insurance, vehicle titles, UCC filings, financial statements and title policies
• Type loan satisfactions on closed loans and update files for final closings
• Work the FSA reports on a bi-annual basis
• Ensure compliance with banking laws, regulations and the Bank’s policies and procedures, including Bank Secrecy Act
• Maintain continuing education related to regulatory standards
Other Duties
• Other duties, responsibilities and activities may be assigned with or without notice
Qualifications
• Associate’s degree in business, finance, accounting or the equivalent in related work experience
• Previous experience in banking, lending products or services, and documentation preferred
• Experience with managing files, loan documents and records
• Knowledge of administrative, clerical procedures and accounting principles preferred
• Proficient computer skills required; Microsoft Office and bank loan software programs preferred
Skills/Abilities
• Highly organized with careful attention to detail and accuracy
• Excellent written and verbal communication skills
• High degree of professionalism to handle sensitive and confidential information
• Manage time effectively between priorities and work independently
• Excellent interpersonal skills
• Reliable, responsible, and dependable in fulfilling obligations
Instructions on how to apply are as follows:
-
Once there, click the SEE JOB POSTINGS button. The open positions will be listed.
-
Select the position and, once it opens, there is an APPLY button at the bottom.