Board Secretary Basics:
Agendas, Meeting Records & Board Package Assembly
Webinar OR Recorded Webinar + Free Digital Download
Friday, November 9, 2018
This is a morning webinar.
8:00 am – 9:30 am Pacific
9:00 am – 10:30 am Mountain
10:00 am – 11:30 am Central
11:00 am – 12:30 pm Eastern
The regulators’ request for your next examination arrives – and board and committee minutes are at the top of their list. Are yours complete? Have policy approvals, loan approvals, discussions, motions, and training been appropriately documented?
The board secretary is integral to efficient board meetings. This session will review the secretary’s responsibilities and provide best practices to enhance corporate governance administration, from planning and establishing the agenda and delivering the board package, to transcribing meeting notes and documenting details in the official minutes. In this dynamic industry involving corporate governance, compliance, and director liability, the critical role of the board secretary cannot be overstated. What are the dos and don’ts of this important role? How can the board secretary be more effective? This session will provide the answers to these questions and more.
- Setting the agenda: communicating with directors and management
- Policies, officer designations, reports, and other items for board review
- Board reports – highlighting details that directors need to know
- Electronic board package – delivery, confidentiality, and IT considerations
- Required board training
- Documenting meeting details and crafting minutes
- Minutes: supporting documentation and record retention requirements
- TAKE-AWAY TOOLKIT
- Sample meeting agenda
- Sample policy review schedule
- Sample minutes format and language
- Sample audit/examination finding tracking log
- Electronic board packet procedures
- Employee training log
- Quiz you can administer to measure staff learning and a separate answer key
Attendance verification for CE credits provided upon request.
WHO SHOULD ATTEND?
This informative session is designed for board secretaries, directors, and senior management.
Please note: The live webinar option allows you to have one telephone connection for the audio portion and one Internet connection (from a single computer terminal) to view online visuals as the presentation is delivered. You may have as many people as you like listen from your office speaker phone.
ABOUT THE PRESENTER – Dawn Kincaid, Brode Consulting Services, Inc.
Dawn Kincaid began her banking career while attending The Ohio State University. She has 17 years’ experience in client service, operations, information technology, administrative and board relations, marketing, and compliance. Most recently Dawn served as the Senior Vice President of Operations for a central-Ohio-based community bank, where she created and refined policies and procedures, conducted self-audits and risk assessments, and organized implementation of new products and services. Dawn has served in the roles of Compliance, BSA/AML, CRA, Privacy, and Security Officer. She has led training initiatives, prepared due diligence information, completed a variety of regulatory applications, and coordinated internal and external audits and exams.
THREE REGISTRATION OPTIONS
Note: All materials are subject to copyright. Transmission, retransmission, or republishing this webinar to other institutions or those not employed by your financial institution is prohibited. Print materials may be copied for eligible participants only.
1. LIVE WEBINAR
The live webinar option allows you to have one internet connection from a single computer terminalYou may have as many people as you like listen and watch from your office computer. Registrants receive a website address and passcode that allows entrance to the seminar. The session will be approximately 90 minutes, including question and answer sessions. Seminar materials, including instructions, passcode, and handouts will be emailed prior to the broadcast. You will need the most-current version of Adobe Reader available free at www.adobe.com.
2. RECORDED WEBINAR + FREE DIGITAL DOWNLOAD
Can’t attend the live webinar? This option provides a recording of the live event, including audio, visuals, and handouts. We even provide the presenter’s email address for follow-up questions. You will receive an email with the recorded webinar link, which can be viewed anytime 24/7, beginning 6 business days after the webinar. You will also receive instruction on how to download a free digital copy of the webinar to your PC, which you may keep and use indefinitely.
The recorded webinar may ONLY be ordered for 6 months following the live webinar. In addition, the download must be completed within 6 months of the live webinar date.
3. BOTH LIVE WEBINAR & RECORDED WEBINAR + FREE DIGITAL DOWNLOAD
Options 1 and 2 described above.
AFFORDABLE, PROFESSIONAL TRAINING, WHEN AND WHERE YOU CHOOSE